Registering a course in Osiris

The GSLS is responsible for the quality of all educational components offered within the School. In order to safeguard the quality of the courses and the assessment, we have set regulations on course registration.

After registration the course will be added to Osiris and the Osiris Course catalogue and will also be part of the GSLS quality control system. This includes annual course evaluations, general quality control by the educational council and regular checks on quality of learning goals and assessment by the board of examiners and their assessment panel.

After this has been done, immediately start looking at practical matters that need to be arranged to ensure the smooth implementation of your course.

  • In case of a theoretical master’s course, the Programme director or coordinator of the master’s programme offering the course has to approve the course before registration.
  • If the course is part of a profile, approval has to be given by the Profile coordinator.
  • In case of a GSLS elective course, approval is needed from the degree director of Biosciences or Biomedical sciences.

In order for the course to be registered in Osiris, please fill out the GSLS course format form49 KB as well as the Assessment matrix43.5 KB and send to Nivard Koning for Biomedical Sciences (UMCU and veterinary sciences courses) and Hans Luijendijk for Biosciences (Faculty of science courses). This information is updated yearly. Both new and already existing courses need to provide this information. The information in these documents is used to form the course description that is available for students to see on the studyguide and the osiris catalogue.

Please also send proof of the approval for your course alongside the filled out documentation.

The course will then receive a course code in Osiris and will be filled based on the course format document49 KB. Additionally the course will receive an entry on the Study Guide Life Sciences. The Board of Examiners will also officially approve the course coordinator and send a letter of appointment to the examiners.

Long and short Course name
The name of the course is given here, as well as in some cases a longer, more detailed course name (subtitle), where the general course name functions as a more “catchy” title to grab the student’s attention.

Number of credits (ECTS)
Utrecht University operates the European Credit Transfer System (ECTS) for awarding credits. The number of credits or study load, is based on the estimated number of hours a student is required to spend on the course. In ECTS, a credit equals a student workload of 28 hours, which equals a full-time week with 1,5 ECTS.

For the ECTS of part-time courses, the ECTS should be calculated with the total number of hours a student is required to spend on the course within the total course period. In this case, you may also indicate the number of sessions and the duration of the course on the course format.

The starting and end dates of the course.  The start-date of the course determines the (re)registration periods in Osiris student. (currently applies to some courses and electives participating in the pilot course registrations).

Contact person
The course coordinator is usually also the contact person (also registered as such in Osiris). In some cases it is necessary to diverge from this approach, in which case the contact person and course coordinator need to be mentioned here separately and a short explanation is usually given for this discrepancy in the course description (to avoid confusion for students).

Registration via Osiris Student
Default is Yes from 2019-2020 onwards. The start-date of the course determines the (re)registration periods in Osiris student. (currently applies to some courses and electives participating in the pilot course registrations).

Only after approval of the degree director Biosciences or Biomedical Sciences can courses deviate from this default. This can be indicated under Registration alternative.

Work and Assessment format(s)
In the Osiris Catalogue it is further specified which means of teaching (work formats) are used in the course. It is required to select at least one work format, but usually multiple work formats apply to the course.

Assessment formats are similar to work formats, but describe the means used to test and assess the students during and at the end of the course. Additionally it is required to specify the weighing (in%) of the various assessment formats. If a minimum grade is required for a partial test please specify this as well.

Learning aims

The aims of the course should be reflected in the work and assessment methods. This will be part of the assessment matrix, in which they will also be connected to the learning outcomes of the programme or the GSLS as a whole.

Course content

  1. The course description contains the essence of the topics the course teaches about. There are two versions of the course description, one for our online study guide for students (50-100 words ideally) and a more in depth course description in the Osiris course catalogue. From the study guide students can easily access the Osiris course catalogue to read the more detailed description. The focus in the short description should be on the essence of the course, as well as attracting the attention of students and make them interested in your course.
  2. Usually (examples of) literature/study material used in the course is mentioned below the course description as well.
  3. Mandatory/Optional for certain GSLS students
    With the exception of general elective courses, which are open to all students, courses are organized by one or several Master’s programmes. Therefore in this content section it is defined whether the course is:
  • Mandatory for students in the Master’s programme(s) organizing the course yes/no (and which Master’s programme(s) are involved) and
  • If it is Open as an optional choice for students from other GSLS Master’s programmes (no/yes) and if this includes certain programmes

Prerequisite knowledge
If students are required to have knowledge on certain topics or fields before being allowed to participate in the course, please specify them here. Please note that this is an important piece of information for students to determine whether or not they are eligible to participate and may avoid a wrong match for your course.

All teachers and faculty members active in organizing the course and teaching should be specified here, along with their faculty/department and if it is desirable that students can contact them easily directly for questions about the course content, sometimes e-mail addresses are provided here as well. Please note that this information is also used for reimbursement of teaching hours within and between the faculties.