GSLS announcements

Dear GSLS examiner,

We would like to give you a new update from the GSLS concerning the adjustments in education due to the coronavirus. Behind the scenes we are all working very hard on solutions. This e-mail describes the status and decisions at this moment. There is some overlap with the information that you have received yesterday but, to be complete, we have kept essential messages and added new information.

Corona consequences for Research Project/Writing Assignments

Research Projects
Last weekend, the UU advised all students who are on a research project abroad to return to the Netherlands. In line with the UU policy, the GSLS asks all the students doing a research project or internship, both at the UU, UMC Utrecht and externally, to stay home. By sending all students home, all physical activities (practical work) of research projects and internships will be suspended until at leastApril 6th.

Writing assignment
The writing assignment can continue as usual, but now from home. For writing assignments, we expect this will not affect the progress of this education and supervision/guidance can be done online, we therefore do not take additional measures. The Board of Examiners will prioritize approval for new writing assignments.

Advice to prevent study delay

In case the practical work of your students’ project is halted for a few weeks, we advise them to work from home on their project when possible. Students can work on their report, the introduction of their research project, literature research and data analysis. If a student is done with analysis of the data collected up to now or cannot do it (from home), we advise the student to do a more elaborate literature review to strengthen the introduction section of their report. With spending this time on strengthening the theoretical component rather than the practical work, the learning goals of the research projects and business internships are not at risk. The measures are based on the current information that projects can continue after April 6th. Should the corona measures take longer than April 6th, we will review whether additional measures are needed. For now, the assessment criteria and percentages remain unchanged.

Alternatively, we have encouraged all students to start with their writing assignment if the delay becomes too significant. This way we can avoid study delay up to a certain extent. For this, we ask your cooperation in the supervision of writing assignments if you are approached by students.

Useful websites

The latest information from the UU regarding the corona-policy can be found here:
https://www.uu.nl/en/organisation/practical-matters/coronavirus/coronavirus-updates

Frequently asked questions:
https://www.uu.nl/en/organisation/practical-matters/coronavirus/coronavirus-students-education

We ask all examiners to be creative and flexible under these unique circumstances. We trust that you and your students will make good agreements on how to spend the upcoming couple of weeks. Thank you for your cooperation!

Kind regards,

On behalf of Harold van Rijen,
Tania Morán Luengo

 

Dear examiner,

We would like to give you an update from the GSLS concerning the adjustments in education due to the coronavirus. We realize that the developments are moving very fast. This e-mail describes the status and decisions at this moment.

Internships abroad

The UU advises all students who are on an internship abroad to return to the Netherlands. International UU-students (in internships abroad) are advised to return to the Netherlands or alternatively to their home country. All students have received an e-mail on Sunday with this information. The same returning policy applies for international students who are enrolled in a Master’s programme in the Netherlands, doing their internship in the Netherlands and willing to return to their home country. If you have questions regarding this, please contact the international offices:

Biomedical Sciences: international.office@umcutrecht.nl

Science faculty: Science.internationaloffice@uu.nl

Internships at the UU / UMC Utrecht

The UMC Utrecht decided to end the residencies and patient-dependent clinical internships from Tuesday the 17th of March. This was communicated by the UMCU Utrecht and mainly affects Medicine student.

Currently, no decision has been made regarding scientific research projects at the UU/UMCU. Students should follow the policy of the department for now. We are expecting a final decision today, and of course you will be informed as soon as possible.

Internships in the Netherlands elsewhere (outside UU)

Students who are performing an internship elsewhere in the Netherlands, can continue as long as the policy from their host institution allows this.

What if there is study delay?

Together with the Board of Examiners, we are currently working on a plan of how to handle the situation in which a student can no longer perform practical work for some time. We hope we can provide more information on this later this week.  If a student has a study delay due to the discontinuation of the research project, this is considered ‘circumstances beyond control’ (‘force majeure’). The student can make an appeal for financial support.

Useful websites

The latest information from the UU regarding the corona-policy can be found here:

https://www.uu.nl/en/organisation/practical-matters/coronavirus/coronavirus-updates

Frequently asked questions:

https://www.uu.nl/en/organisation/practical-matters/coronavirus/coronavirus-students-education

We thank you for your cooperation! 

Kind regards,

On behalf of Harold van Rijen,

Tania Morán Luengo

Tania Morán Luengo, PhD | Research Project Coordinator & Policy Officer

Dear teacher/coordinator/supervisor/ of the Graduate School of Life Sciences,

The Executive Board of UMC Utrecht has decided to cancel all education in the Hijmans van den Bergh building and in the teaching areas of UMC Utrecht as of March 13th. This means that all educational activities such as lectures, seminars, practical training activities and tests will not take place. Research internships can be continued and students have to follow the Corona policy of their department.

The buildings are closed for students; the study landscape in the Hijmans van den Bergh building is also closed. This measure applies from now until March 31st. The reason for this is to prevent the spread of the coronavirus as much as possible and to ensure that patient care can continue at all times.

Consequences for study progress

All programs are trying to find solutions to allow education to continue in a different way and taking measures to prevent study delays. Moreover, we will work on solutions for EER-related matters such as attendance, assessments etc.

If students need or want to stop their internship, encourage them to continue as much as possible by working remotely (e.g. for data analysis, reading literature, writing etc). If you expect a significant delay for the student, please contact ResearchProjectCoordinator@umcutrecht.nl

Work from home when possible

Students and employees may only come to the university if they do not have any health complaints related to the coronavirus (COVID-19). Following the cabinet’s guidelines, we ask those who can work from home to do this as much as possible, in consultation with their manager or supervisor.

More information?

Prof Dr Harold VM van Rijen, h.v.m.vanrijen@umcutrecht.nl or +31622162980

Communication with students

Students have received a mail from student affairs. Please find this email below:

 

Subject: Important: educational activities are canceled – Coronavirus

Dear student,

As of Friday 13th of March 2020, the executive board of the University Medical Center Utrecht (UMC Utrecht) has decided to cancel the physical educational activities of the Faculty of Medicine, Utrecht University. This decision concerns the following study programmes: Biomedical Sciences (bachelor and Master), Medicine and Clinical Health Sciences.

This means that all physical educational activities such as lectures, seminars, practical training activities and tests will not take place. Students will not have access to the Hijmans van den Bergh building. Consequently, the study landscape of the Hijmans van den Bergh building is also closed. In case you are a student of the Faculty of Medicine, you are also not allowed to follow classes at other faculties of Utrecht University.

This action is applicable from Friday 13th of March 2020 with a provisional end date of Tuesday  31st March. This decision has been taken to prevent further coronavirus infections as much as possible and to ensure that patientcare can continue at all times.

Continuing educational activities

All study programmes of the Faculty of Medicine are working on solutions to continue their education in a different way and to possibly prevent any study delay. Together with teachers, the study programme is currently working on digital education methods.  Further information on these solutions and measures will be announced through your students e-mail address.

Information – Biomedical Sciences programme

  • Further information about next week’s tests will follow as soon as possible.
  • Research internships can be continued and students have to follow the Corona policy of their department.
  • The same applies for internships abroad. However, we advise you to keep an eye on the travel advice of the specific country, by downloading the travel app (Android of iOS) of the Dutch Ministry of Foreign Affairs and to register yourself. By doing so, you will be immediately informed in case the travel advice changes and you will be able to follow the instructions and advice of the authorities. Should you have any questions or doubts regarding your stay abroad? Please contact the International Office: international.office@umcutrecht.nl
  • If you need or want to stop your internship, try to continue as much as possible by working remotely (e.g. for data analysis, reading literature, writing etc)
  • Will you start a new internship before 31st of March 2020, please contact the following persons:

Other study programmes

Are you not a student of the Faculty of Medicine? The same applies to you: all physical educational activities of the Faculty of Medicine have been cancelled. In addition, we kindly request you to follow up on the policy of your own faculty.

For internships which will be continued: If you have influenza-like symptoms you need to stay at home and inform  your supervisor and the STIP desk via STIP@umcutrecht.nl.

In case of any doubt of a possible Coronavirus infection, we advise you to call your GP or the Municipal Public Health Service (GGD) for advice and medical care.

Questions?

Should you have any questions regarding this e-mail, please contact Study Information Point (STIP). STIP is available on working days from 9 am till 5 pm.

Phone number:          +31 (0)88 75 53478

e-mail address:          STIP@umcutrecht.nl

Kind regards,

Administration Biomedical Sciences